Chippewa Youth Hockey Association Work Assessment Policy
& Hockey Manual (Effective Date Nov 1, 2006)
Registration
Hockey Manual
The Chippewa Youth Hockey Association (CYHA) is an all volunteer organization operating two ice arenas for ice-related activities. Membership includes CYHA and Chippewa Figure Skating Club (CFSC) members. In order to operate and maintain the facilities and the association, members are required to provide a minimum of 30 hours or $300 of work assessment per year. This enables us to keep our prices low by working off part of the projected costs, but providing people with an opportunity to "buy out" if they so choose.
What can I do to complete my work assessment?
There are many activities available to participate in for completion of work assessment hours. They range from membership on a committee, assisting with a fundraising, facility maintenance to Zamboni drivers. The list below outlines some of these activities but is not an all encompassing list.
| COMMITTEES | |
| Management | Concession |
| Maintenance | Equipment |
| Marketing/Promotions/Fundraising | Signs |
| Registration | Tournament |
| Strategic Planning | Hockey School |
| Referees | Figure Skating |
| Scheduling | Ice Bowling |
| Coaches | |
| TASKS | |
| Approved Zamboni Driver | Country Fest |
| Team Mom/Manager | Rock Fest |
| Coach | Other (write grants, plumbing, etc) |
| Northern WI State Fair |
What is the timeframe to perform/complete work assessment? The CYHA work assessment year runs from May 1st of the current year to April 30th of the following year. If you complete 30 hours of work between May 1st and registration, you will not be charged the work assessment fee at registration.
Who can do work assessment?
Work assessment is performed by parents and family members age 16 and older (at the discretion of the Committee Chair, Event Coordinator, or as required by the type of event). Family members can include grandparents, aunts, and uncles. Youth skaters are encouraged to help in work assessment, but their hours will not be included in the 30 hour total. Families of Beginner and Atom skaters are not required to do work assessment, but should realize that by helping, they will help the association in the long term, and also continue the reduced fee structure for the following years.
Can I do work assessment for another family?
No, active members of CYHA or CFSC may not transfer any hours they have worked to another family.
How do I keep track of my work assessment hours?
Forms are available at the ice arena by the black drop box to fill out as you complete work assessment hours. The form should be filled out as completely as possible, and signed by the committee chair person, or person responsible for supervising the activity that you participated in. The original should be dropped in the black box at the arena.
I worked my hours before registration, how do I receive credit so that I do not have to pay at registration?
Registration is held in late September each year. To receive full credit for work assessment prior to registration you need to turn in your work assessment forms by Sept 6th. The forms can be dropped off in the black lock box at the arena.
I paid the work assessment fee at registration how/when do I get reimbursed?
Once you have completed your 30 hours, submitted the forms and they have been verified, your name will be submitted to the CYHA Treasurer, and a reimbursement check will be issued. Hours need to be completed by April 30 in order to be reimbursed. Forms must be completed, and returned for verification by May 31 to be processed for reimbursement. Forms submitted after May 31 for the previous season will not be honored for reimbursement.
I worked 20 hours; do I get a pro-rated reimbursement?
No, you must complete 30 hours to receive your reimbursement. A partial reimbursement will not be issued.
Can I sign up for a committee at registration and not pay the work assessment fee?
Families who have served responsibly on a committee in the past can receive credit for future work on that committee at registration. Families, who are new to a committee, must pay the work assessment fee and complete the 30 hour work assessment to be reimbursed.
Can I sign up to be a coach or team mom or team manager and not pay the work assessment fee?
Individuals who have served responsibly as a coach/team mom/team manger in the past can receive credit for future work in that position at registration. Individuals, who are new to these positions, must pay the work assessment fee and complete the duties of the position satisfactorily to be reimbursed. The Coaches Committee is responsible to ensure coaches meet their obligation. The head coach of a team is responsible to ensure that the team mom/team manager meet their obligation.
I did not pay the work assessment fee at registration and did not complete my obligation. What happens now?
Work assessment fees must be paid by December 31 or arrangements made with the CYHA president to complete work assessment hours. Failure to pay or make arrangements by Dec 31 will result in your skater(s) being removed from the ice. Your skater(s) will not be allowed to participant in practices or games after Dec 31 until payment is received or arrangements made. If arrangements are made and you do not complete your obligation, you will be required to pay the fee before you will be allowed to register for the next season. You will also need to pay the fee for the upcoming season at registration.
I serve on a committee, what constitutes work assessment hours for that committee?
In order for your membership on a committee to count as work assessment, you must attend meetings held by the committee. You must be an active member of the committee by participating in any projects, taking responsibility for a committee activity, and supporting the other members with their responsibilities. Your participation will be approved/verified with the chairperson of the committee. Signing up for a committee does not constitute membership or meeting the work assessment requirement.
How do my hours for Ice Bowl count toward work assessment?
The Ice Bowl is a special circumstance for work assessment. Ice Bowl occurs at the end of the work assessment year. Hours worked can be used one of two ways. They can be used to complete your work assessment obligation for the current season. Thus fulfilling your requirement, and allowing you to be reimbursed.
If you have completed your current season obligation by working the 30 hours or do not currently have an obligation, you can start on the requirement for the next season by working at the Ice Bowl. The hours worked will count toward the next work assessment year.
If you paid your work assessment fee and did not complete the hours for the current season, you cannot use the Ice Bowl to accumulate hours for the next season.
My child is an Atom and will be moving to Mites, can I get started on work assessment hours for next year now?
Yes, but only under one special circumstance, working at the Ice Bowl. See the previous answer for more information.
Can I donate products or services to complete my work assessment?
The donation of products does not count toward work assessment. You may request documentation for these products for tax purposes. The donation of services that affect the operation of the rink (i.e. plumbing, electrical, carpentry, legal services, accounting etc) without reimbursement would count toward work assessment.
I worked in the concession stand/score box/penalty box when our team had a game, does this count for work assessment? Does cleaning when my team has a cleaning week count?
Team responsibilities do not count toward work assessment hours. Each team handles the concession and scoring duties for their games, and their cleaning week as team duties. If another team requires help with their responsibilities such as when running a tournament, association members may volunteer to assist. Hours worked while assisting count toward work assessment.
I want to learn to drive the Zamboni. Does this cover my work assessment?
Zamboni drivers must be trained and approved by the Maintenance Committee to become eligible to cover their work assessment. Drivers who are assigned to a regular night during the week will receive work assessment credit. A minimum of 6 weeks (6 evenings) is required to fulfill the obligation. Drivers must submit a signed form to receive credit for work assessment hours. Driving the Zamboni for your team games and practices is a team responsibility, the same as scorekeeping, penalty box, or working the concession. If another team requires help with their responsibilities such as when running a tournament, approved drivers may volunteer to assist. Hours worked while assisting count toward work assessment.
I signed my child up for Beginners/Atoms and he/she was placed on an older team. Do I now have to pay $300 or work 30 hours to cover my work assessment?
No, although your child is now been moved to an age appropriate team, your family is still treated as a Beginner/Atom family for your first year. We encourage you to get involved and maybe put in a few hours, but you are exempt from the work assessment obligations.
I am receiving a skating scholarship/financial assistance from CYHA. Do I have to do work assessment?
Yes, you are still expected to complete the 30 hours of work for the assessment obligation. You are not required to pay the $300 fee at registration. Depending on how your financial assistance is structured you may need to pay some or all of the fee if you do not complete the obligation.
